In the fast-paced world of agriculture, efficiency and accuracy are paramount. Daybreak Eggs, a prominent egg supplier in South Africa, encountered significant challenges that hindered their operational performance.

From complex data management to inefficient reporting, the company needed a robust solution to streamline their processes and support their growth. Enter Velixo – a game-changing tool seamlessly integrated with Acumatica ERP, which revolutionized Daybreak Eggs’ operations.

Summary

Daybreak Eggs, a leading egg supplier in South Africa, faced operational challenges after transitioning to Acumatica ERP in 2019. To enhance efficiency and accuracy, they implemented Velixo, which streamlined data management, automated reporting, and improved overall operational performance.

Key Points

• Company Overview: Founded in 2001, Daybreak Eggs produces 14 million dozen eggs monthly across three farms in South Africa.
• Challenges: Complex data management, inefficient reporting, and manual processes hindered performance.
• Velixo Solution: Automated data entry, enhanced reporting capabilities, and simplified month-end processes.
• Benefits:
  • 50-100 hours of time savings monthly for the CFO.
  • Improved accuracy through automation.
  • Enhanced decision-making with access to daily analytics.
• Future Plans: Expand data entry processes, develop additional reports, and create interactive dashboards with Power BI.

Company Overview

Daybreak Eggs, founded in 2001 by Johan van der Schyff in Plettenberg Bay, South Africa, has grown into a leading egg supplier in the Western and Eastern Cape provinces[1]. With a commitment to sustainability, good governance, and food safety, the company operates three production farms with pack stations in Plettenberg Bay, Humansdorp, and Port Alfred[1].

Key Facts:

• Founded: 2001
• Monthly Production: 1.4 million dozen eggs
• Locations: Western Cape and Eastern Cape, South Africa
• Industry: Agriculture, Egg Production
• ERP System: Acumatica (implemented in 2019)
• Velixo Customer Since: February 2020

The Challenge

In 2019, Daybreak Eggs transitioned from Sage Pastel Partner to Acumatica ERP to support their growth. However, they faced several operational hurdles:

1. Complex Data Management: The company struggled with a large volume of constantly changing pricing data, making manual data entry inefficient[1].
2. Inefficient Reporting: Creating financial reports was time-consuming, inflexible, and prone to human error[1].
3. Manual Processes: Calculation and processing of complex month-end journals for biological assets, production costs, pack station costs, and payroll were cumbersome[1].
4. Limited Reporting Capabilities: Daybreak Eggs was unable to generate detailed monthly management accounts within Acumatica[1].

The Velixo Solution

Implementing Velixo addressed these challenges by:

1. Streamlining Data Entry: Automating the update of thousands of customer sales price list transactions using Generic Writeback[1].
2. Enhancing Reporting: Enabling the creation of detailed, dynamic financial reports integrated with Excel[1].
3. Automating Processes: Simplifying complex month-end journal entries with Journal Writeback[1].
4. Expanding Reporting Capabilities: Facilitating the generation of crucial management reports, including daily analytics on egg production, feed consumption, water consumption, and chicken mortality[1].

Key Benefits

1. Time Savings: 50-100 hours saved monthly for the CFO and Group Financial Manager[1].
2. Improved Accuracy: Significant reduction in data entry-related errors through automation[1].
3. Enhanced Decision-Making: Access to daily analytics and more detailed reporting, allowing for better exception management[1].
4. Increased Efficiency: Automation of data entry and report distribution, including the ability to send hundreds of pricelists to customers and sales team members directly from Excel[1].
5. Flexibility: Ability to create custom reports and integrate with existing tools like Excel and Power BI[1].

Testimonial

“Velixo has been a game-changer for us. We can now create hundreds of journals with the click of a button and upload thousands of lines to Acumatica effortlessly. The speed and efficiency it brings to our operations are truly impressive.” – De Wet van Jaarsveldt, CFO, Daybreak Eggs[1]

Favorite Features

• Generic Writeback: Rapid data import into Acumatica, allowing for the update of thousands of lines with a single click[1].
• Journal Writeback: Direct creation of journal transactions in Acumatica from any Velixo report[1].
• GI and GIFILTER functions: Easy analysis of Acumatica data in Excel, enabling users to query any Generic Inquiry in Acumatica[1].
• Distribution List: One-click report generation and distribution, with options to select specific sheets or filter reports by company, branch, division, or financial period[1].

Future Plans

Daybreak Eggs aims to further leverage Velixo by:

• Expanding its use in data entry processes
• Developing additional reports
• Creating interactive dashboards using Power BI integration[1]

The implementation of Velixo has transformed Daybreak Eggs’ operations, significantly improving efficiency, accuracy, and decision-making capabilities. By seamlessly integrating with Acumatica and Excel, Velixo has provided the flexibility and power needed to support the company’s growth and complex reporting requirements in the competitive egg production industry.

Final Takeaway

Velixo has proven to be a transformative solution for Daybreak Eggs, dramatically enhancing their efficiency, accuracy, and decision-making capabilities. By automating data entry and reporting processes,

Velixo has empowered Daybreak Eggs to focus on their core operations and drive growth in the competitive egg production industry. As they continue to leverage Velixo’s capabilities, Daybreak Eggs sets a benchmark for operational excellence in agriculture.

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